Welcome and Thank You for choosing to be a participant in the National Women's Show, Ottawa. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at Lansdowne Park, on Friday September 26th at 8 am and management will be available to assist you for the duration of the Show.
FREIGHT CARRIER:
If you require product shipped to or from the show, Freeman is the official show carrier. You may schedule a pick up by calling (877) 478-1113 or (905) 791-4104.
Tel: (877) 478-1113 or (905) 791-4104
Fax: (613) 745-8303
Transportation Order Form
NOTE: Lansdowne Park will NOT accept shipments prior to the Show move-in, September 26, 2008.
PRE SHOW SHIPPING:
If you require preshow shipping of your exhibit booth, Freeman is set up to receive, store, deliver and then set in your exhibit space, your common freight/crated displays.
Warehouse Shipments may begin being delivered to Freeman 30 days prior to the show. Shipments delivered after September 19, 2008, will incur additional surcharges.
Please have your shipment labeled clearly.
Exhibitor Name
Booth Number
The National Women's Show
c/o Freeman - Ottawa
940 Belfast RD.
Ottawa ON
K1G 4A2
Shipping Labels
SHIPPING DIRECT TO SHOW ON SEPTEMBER 26, 2008
During move in hours, show management will accept shipments on your behalf. These will be left on the dock until you arrive. If you require assistance moving your supplies from the dock to your booth by forklift, Freeman will be available to assist you.
Be sure your shipment is labeled clearly.
Ottawa Women's Show
Your company name
Booth Number
Lansdowne Park
Exhibition Hall, Aberdeen Pavilion
1015 Bank St
Ottawa ON K1S 3W7
Material Handling Order Form
Installation & Dismantling Order Form
Outbound Shipping Order Form
Freight Information
Shipping Labels
Payment Method Form
Third Party Authorization
Carpet, 8ft back drape and 3 ft side drape is supplied to your exhibit space. If you require tables, chairs, accessories, etc.,
Freeman is available to supply these.
Freeman Decorating
940 Belfast Rd.
Ottawa, ON K1G 4A2
Tel: (613) 748-7180
Fax: (613) 745-8303
Show Colours - Carpet and Drapes are supplied to all booths.
Booth Carpet - charcoal grey
Aisle Carpet - plum
Booth Drapes - black
An electrical hookup is not included in your booth. If you require one please complete the enclosed form and return to
Bowie Electric.
Bowie Electric
Tel: (613) 739-0700
Fax: (613) 739-8050
Electrical Order Form
If you require a telephone line in your booth, please return the attached form to the
Bell Canada Tradeshow Desk.
Bell Canada Trade Desk
Tel: (800) 414-8424
Fax: (866) 242-3131
Telephone Order Form
High-Speed Internet access is available thorough
BOLDstreet Wireless Internet. Please complete the attached form.
BOLDstreet
Tel: (613) 295-9555 or (877) 613-9555
Fax: (613) 237-7097
Internet Order Form
We have secured a rate of $119 for a single/double occupancy, at the
Sheraton Ottawa Hotel.
Reservations may be made by calling (800) 489-8333.
Sheraton Ottawa
150 Albert St.,
Ottawa, ON
K1P 5G2
If calling in a reservation, please quote reservation group #217548.
Please note that this is a busy weekend in Ottawa so to guarantee that you get a room please book as soon as possible.
The cutoff date for this room rate is August 26, 2008. After this time reservations will be accepted , subject to availability, at the best available rate.
Please note that this is a busy weekend in Ottawa so to guarantee that you get a room please book as soon as possible.
Exhibitors are responsible for maintaining their own booth space. If you require your booth vacuumed, please complete the attached form and fax to
Freeman Decorating .
Freeman Decorating
Tel: (613) 748-7180
Fax: (613) 745-8303
Booth Cleaning Form
Parking at Lansdowne Park is free on move-in day. Paid parking is in effect on show days at the rate of $5.00 per day.
If you are sampling a food or beverage product, samples are limited to a 2 oz size. A written approval must be obtained from
Aramark at least seven days prior to the show. Please complete the attached form.
Aramark
Tel: (613) 580-2428 ext 23082
Fax: (613) 564-1619
Sampling Guidelines
Food Service / Sampling Waiver
If you require ice at your booth it is available. There is a charge based on the size of the cooler that you want filled or per bag.
If you have paid to include a sample in the sample bags, products are to be delivered to:
Y's Owl Maclure
1140 Morrison Dr.,
Suite 100
Ottawa, ON K2H 8S9
Product samples may be delivered to this location starting on August 18th, 2008. To ensure that your sample is included in the bags, the deadline for delivery is September 4th, 2008 . We cannot accept late deliveries.
If you have any questions please contact Lynn McVey : Tel: (905) 477-2677 ext 224 or Email: lmcvey@nationalevent.com
Freeman is the official customs broker for the Show. Attached is the recognition letter. Please submit copies to Canada Border Services at the point of entry, to be date stamped by a Border Services Officer. You should also submit a list of goods, with values indicated, or a Canada Customs Invoice listing the goods that you will be temporarily importing.
Commercial goods going to the event by personal vehicle or hand-carried during transport, must clear at port of entry into Canada.
Click here for the Canada Customs Invoice pdf document.
Freeman / North American Logistics
Tel: (877) 478-1113
Customs Letter
Customs Invoice
Customs Order Form
RULES & REGULATIONS
a) Any exhibitor wishing to bring a vehicle on-site at any event, for display within their booth space must first apply for approval from National Event Management show Management.
b) Under this Vehicle Restriction policy, exhibitors who are approved to bring a promotional vehicle into their booth for display must do so for the purpose of promoting a specific product, brand or service un-related to the vehicle itself. At no time may a specific dealership or vehicle manufacturer be mentioned nor promoted.
c) At no time may an exhibitor run any contest in relation to their participation at the National Women's Show, either within their booth or prior to the show, which includes any vehicle giveaway what-so-ever.
National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability insurance for liability within your booth space.
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
No pets other than guide dogs for the blind are allowed in the show.
If you plan on using helium balloons as decoration in your booth you must get approval from Show Management. If any balloons come free, there could be a retrieval fee which you will be responsible for.
Vehicles on display in the show must have the batteries disconnected, the gas tanks secured with duct tape and as little gas in the tank as feasible.