Toronto Exhibitor Manual – Live

November 6 – 8, 2026 | Toronto, Ontario | Metro Toronto Convention Centre | South Building – Halls D & E

Welcome and thank you for choosing to be a participant in The National Women’s Show – Toronto.

Please take a moment to read the Exhibitor Manual which will provide you with all the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service contractors to provide you with the best possible rates and service.

The Show Office will be set up at the Metro Toronto Convention Centre on Thursday, November 5, 2026, at 8:00 am, and management will be available to assist you for the duration of the Show.

Table of Contents

1. General Information (Location, Dates, & Times)
2. Exhibit Booth Inclusions
3. Exhibitor Checklist
4. Audio Visual Rentals
5. Badges
6. Booth Accessory Packages
7. Booth Cleaning
8. Booth Installation & Dismantling Services
9. Customs Broker
10. Driving Directions
11. Electrical
12. Extra Exposure & Sponsorship Opportunities
13. Food Bank
14. Food & Beverage Sampling
15. Free Admission Passes & Discount Coupon
16. Furniture, Carpet and Display Rental (Show Decorator)
17. Goodie Bags
18. Hotel
19. Ice
20. Insurance
21. Internet, WIFI & Telecommunications
22. Liquor Sampling
23. Loading Docks
24. Materials Handling
25. Move-in Instructions
26. Move-out Instructions
27. On-Site Treatments & Personal Services
28. Parking
29. Plumbing
30. Product Replenishment
31. Propane Cylinders & Gas Appliances
32. Refrigerated & Freezer Storage
33. Rules & Regulations
34. Shipping & Deliveries to the Show
35. Signage Installation (Hanging of Banners / Rigging)​
36. Tips for Success
37. Unaffiliated Solicitors
38. Vehicles on Show Floor

General Information (Location, Dates, & Times)

Exhibit Booth Inclusions

Your exhibit booth cost includes the following:

• 8 ft back drape
• 3 ft side drapes on each side of the booth
• Up to 6 exhibitor badges
• Material handling for one (1) skid only (from loading docks to booth)

Items such as carpet, tables, chairs, electrical and WIFI are not included. If you require these in your booth, you may rent from our official show service providers identified in this Exhibitor Manual or you may bring your own.

All booth designs and activities must comply with the Rules and Regulations of the Show and Venue.

Exhibitor Checklist

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts”, please note booking deadlines.

CHECKLIST

Audio Visual Rentals

PRE-SHOW ORDER DEADLINE: October 26, 2026

Audio Visual is not supplied to your booth. If you require audio visual equipment in your booth, please download and send the complete order form to:

Cross Connect Audio Visual
Phone: (416) 676 1124 / (416) 639 2176
Email: info@crossconnectcl.com

AUDIO VISUAL ORDER FORM

Orders received after the deadline may be subject to additional charges.

Badges

DEADLINE: October 29, 2026

Exhibitors are provided with up to a maximum of 6 personalized name badges. If you require additional badges, these may be purchased through the badge system.

Badges will be available for pick up at the Show Office during move-in and must be worn at all times to gain admittance to the Show.

Visit the Exhibitor Registration Portal to register your booth staff for the Toronto National Women’s Show. You can visit this portal at any time to manage your company’s staff badges. You will need to enter your Access Code to manage your company’s account. Your Access Code will be emailed to the Main Contact from your company roughly 8 weeks before show date.

If you have not received your access code, please contact estelle@nationalevent.com and indicate NATIONAL WOMEN’S SHOW – TORONTO in your email request.

HOW TO REGISTER BADGES – INSTRUCTIONAL VIDEO

Booth Accessory Packages

ORDER DEADLINE: October 6, 2026

An all-inclusive booth accessory package which includes carpet, one skirted table (6 feet long x 30 inches high), two chairs, and a standard electrical outlet, is available. If you did not order at the time of booking and wish to have this package, please complete the order form below.

BOOTH ACCESSORY PACKAGE ORDER FORM

Important Note: There are no substitutions to this package. All packages, regardless of booth size, will contain one table and two chairs only. If additional furniture is required, these can be ordered through the Show Decorator.

Booth Cleaning

PRE-SHOW BOOKING DEADLINE: October 22, 2026

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming or other cleaning services, please click on the link below to place your order.

ONLINE ORDERING LINK

For assistance, please contact:
Metro Toronto Convention Centre Exhibitor Services
Phone: (416) 585-8387
Email: exhibitor-services@mtccc.com

Orders received after the deadline may be subject to additional charges.

EXHIBITOR RECYCLING & DONATION PROGRAM

Booth Installation & Dismantling Services

ORDER DEADLINE: October 27, 2026

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

If you require assistance setting up or dismantling your booth, please click the link below to place your service order online.

ONLINE ORDERING LINK
Show Code: 524745851

If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.

If you need assistance with their online ordering system, please contact:

Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com

FIRE SAFETY REPLY FORM – MANDATORY – ALL EXHIBITORS MUST FILL OUT (Due: October 1, 2026)

FIRE REGULATIONS
GUIDELINES FOR EXHIBITORS AND EXHIBITOR APPOINTED CONTRACTORS (EAC’S)

Customs Broker

Cross Connect Customs & Event Logistics is our designated official customs broker to coordinate customs clearance of goods destined for The National Women’s Show. Please contact them at least one month prior to the event to arrange your customs needs.

If you have any questions, please contact:
Cross Connect Customs & Event Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com

TRANSPORTATION AND CUSTOMS FORMS

Driving Directions

Important: The PARKING GARAGE AND LOADING DOCK ENTRANCES ARE SIDE-BY-SIDE on Bremner Blvd. There are signs indicating each area.

Directions to Metro Toronto Convention Centre:

From the East:
• Take Highway 401 West to the Don Valley Parkway South
• Follow the Don Valley Parkway South to the Gardiner Expressway
• Exit at the Yonge/York exit
• As you exit the ramp continue west along Lakeshore Blvd. to Lower Simcoe St.
• Turn right at Lower Simcoe St. then turn left into the garage / loading dock

From the West:
• Take Highway 401 East to Highway 427 South
• Follow Highway 427 South to the Gardiner Expressway
• Exit at York St.
• Proceed north two lights to Bremner Blvd.
• Turn left on Bremner Blvd.
• Turn left on Lower Simcoe St. then turn right into the garage / loading dock

GETTING THERE
MAP & DIRECTIONS

Electrical

PRE-SHOW ORDER DEADLINE: October 15, 2026

Electrical is not supplied to your booth. If you require an electrical connection, please use the link below (accessible via Google Chrome) to view pricing and place an order online.

ONLINE ORDERING LINK

If this is your first time ordering from SHOWTECH, you will need to register for a new account with a username and password. Click on “Create Account” found on the top of the online ordering page and follow the prompts to set up your new account. Please note you cannot login to your new account until you have verified your email.

For assistance with the SHOWTECH online ordering system, please call (855) 746-9832 or (905) 283-0550.

Orders received after the deadline may be subject to additional charges.

SHOWTECH has a three-tier pricing structure for exhibitors as below:

THREE-TIER PRICING

• Advance: Discount pricing available until 3 weeks before move-in.
• Standard: Available after the advance price date has passed and up before move-in.
• On-site: Available when move-in begins.

Orders received after the deadline may be subject to additional charges.

ELECTRICAL SAFETY AUTHORITY INFORMATION

Extra Exposure & Sponsorship Opportunities

There are several ways to increase your brand awareness at our shows. Promotional opportunities and sponsorship recognition including show magazine space, on-site signage, and online presence are available. Speak to your sales rep for more information.

AVAILABLE OPPORTUNITIES

Food Bank

Arrangements will be made with a local shelter or Food Bank for any food products remaining after the show closes. Any product left in the refrigeration trucks will be donated to the Food Bank. If you have non-refrigerated products to donate there will be an area on the loading dock where it can be left. 

Any food left on the dock after 7pm will be donated to the Food Bank.

Food & Beverage Sampling

APPLICATION DEADLINE: October 1, 2026

If you are planning on sampling food or beverage products in your booth, you must complete the forms below. Sampling is permitted by product manufacturers and distributors only and is subject to the following limits:
Food products: Sample portions are limited to a maximum of 4” x 2” inches / 10cm x 5cm or 4oz / 114gr portions.
Non-alcoholic beverages: Sample sizes are limited to a maximum 3 oz / 89 ml sample size

Important: Selling of food and beverages for onsite consumption is not allowed by the venue.

Mandatory Forms:
You must complete the forms below with as much detail as possible for approval. Please send copies of each completed form to estelle@nationalevent.com.

1. Please complete the MTCC Food / Beverage Distribution Sampling Request Form and send it to catering@mtccc.com and to estelle@nationalevent.com.

2. Please complete the online Toronto Public Health Special Event Vendor Form required by Toronto Public Health. The form will be submitted directly to our Public Health Inspector; you do not need to email. There is no fee involved. If required, a Public Health Inspector may contact you to discuss safe food practices specific to your booth at the show.

Please ensure you are complying with the guidelines listed within the application. If you do not complete this form, and do not comply with the guidelines, you could be closed down when the inspectors come to the show. If you have any questions, please call Toronto Public Health at 416-338-7600

3. Please complete the Fire Safety Reply Form. Exhibitors will need to get approval for all equipment in use at the show. The form will be submitted directly to the venue fire marshal; you do not need to email. The venue may contact you directly to request more information. If you do not get approval, you can risk being shut down before the show opens when the fire marshal conducts their inspection.

Please ensure you are complying with the guidelines listed within the application. If you do not complete forms, and do not comply with the guidelines, you could be closed down when the Public Health inspectors and Fire Marshals come to the show.

Handwashing Stations (Required)

Food and beverage samplers are required to have a temporary handwashing station set up in their booth.

NOTE: ALL EXHIBITORS, except pre-packaged samples or coffee/tea, are required to have a Temporary Handwashing Station. . Please see sample image

Limited handwashing station units are available for rent at $150.00 each before tax for the whole duration of the show. This does not include hand soap and paper towels. Place your order by October 16, 2026.  

HANDWASHING STATION ORDER FORM

There will be washing/prep stations with soap and paper towels in the World of Taste, for the use of all food exhibitors to wash utensils etc. These cannot be used for handwashing.

Additional Resources:

• 8 Simple Steps to a Pass
• Commencement of Operations
• Five Steps to Safe Food Vending at Events
• Special Event Food Vendors
• Food Safety at Special Events
• How to Properly Wash Your Hands
• Mixing Bleach Sanitizing Solution
• Notice of Intention to Commence Operation
• Sample Temporary Handwashing Station Set-Up
• Special Event Checklist for Exhibitors
• Temperature Control of Food
• How to Disinfect your Water Holding Tank and Plumbing Lines Using Chlorine Bleach

Free Admission Passes & Discount Coupon

Free Digital Admission Passes

As part of our commitment to sustainability, we will no longer be providing printed complimentary admission tickets. Instead, we have increased the number of digital complimentary tickets available to exhibitors, making it easier to share with guests while reducing our environmental impact.

Prior to the show, we will email each Exhibitor a unique promo code valid for 15 complimentary digital passes. We encourage you to share these with your clients, prospects, or even use them for a social media giveaway to build buzz and excitement around your booth before the event!

Digital Discount Coupons

We will email you an electronic discount coupon so that your database of clients, friends and followers can purchase tickets at a discounted rate. Coupons are valuable pre-show marketing tools that give you added exposure and raise awareness to increase traffic to your booth. There is no limit to the amount of times that you may share the coupons with your database and social media network.

Furniture, Carpet and Display Rental (Show Decorator)

ORDER DEADLINE: October 27, 2026

Your exhibit space will be supplied with 8ft back drape and 3ft side drapes only. Your booth does not include carpet, tables or chairs. If you require tables, chairs or additional booth supplies, these items can be rented from Stronco Show Services, or you can bring your own.

Show Colours:

• Booth Drapes: Black
• Aisle Carpet: TBD

To place an order with the Show Decorator, please click the link below.

ONLINE ORDERING LINK
Show Code: 524745851

If this is your first time ordering from Stronco, you must register for an account. To register, click on “Create an Account”, then input the unique Show Code and your Booth Number, and then continue adding your information.

If you need assistance with their online ordering system, please contact:
Stronco Exhibitor Services
Phone: 800-665-2621
Email: exhibitorservices@stronco.com

FIRE SAFETY REPLY FORM – MANDATORY – ALL EXHIBITORS MUST FILL OUT (Due: October 1, 2026)

FIRE REGULATIONS
GUIDELINES FOR EXHIBITORS AND EXHIBITOR APPOINTED CONTRACTORS (EAC’S)

Goodie Bags

GOODIE BAG SAMPLES DELIVERY PERIOD: October 1 – 26, 2026

If you have already arranged to participate in the Goodie Bag Sampling Program, and would like more details or require the shipping contact information, please email Estelle Aliwalas (estelle@nationalevent.com).

Please make sure that you put TORONTO NATIONAL WOMEN’S SHOW on your shipment.

Shipments may begin arriving on October 1, 2026 and must be there by October 26, 2026. Please be sure to have your product there on time.

Products arriving after the due date will be inserted only in the remaining bags that are yet to be filled. Additional shipping charges may be applied if samples arrive after the deadline.

If you haven’t signed up for this program and are interested in participating, please contact melissa@nationalevent.com.

Hotel

BOOKING DEADLINE: October 5, 2026

Rooms and discounted rates will only be held until the specified date. Rooms will then be subject to availability at prevailing rates.

We have obtained a group rate of $339.00 + taxes at the InterContinental Hotel.

InterContinental Toronto Centre
225 Front Street West
Toronto, ON M5V 2X3

ONLINE BOOKING LINK

Ice

ORDER DEADLINE: October 15, 2026

If you require bags of ice, please place your order using the link below.

ICE ORDER FORM

Ice pick up will be available at the Show Office onsite. Exhibitors are responsible for bringing their own coolers or jugs to keep the ice cool during the show.

Insurance

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management/National Event Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

Insurance Supplier
If you do not already have insurance for the show, you may contact:

Exhibitor Insurance
Phone: 905-695-2971
Toll Free: 1-866-836-9066
Email: info@exhibitorinsurance.com

Exhibitor Insurance Brokers.com is offering a special price for the show at $175 + taxes. Please click on the link here to access their form:

ONLINE EXHIBITOR INSURANCE 

If you prefer, you may also fill out the form below and send to info@exhibitorinsurance.com.

EXHIBITOR INSURANCE FORM

Internet, WIFI & Telecommunications

PRE-SHOW ORDER DEADLINE: October 22, 2026

Important: This venue has temporary & limited free Wi-Fi. 

If you require a telephone or internet line, or access to Wi-Fi in your booth, please complete the online order form below.

ONLINE ORDERING LINK

For assistance, please contact:
Metro Toronto Convention Centre Exhibitor Services
Phone: (416) 585-8387
Email: exhibitor-services@mtccc.com

Orders received after the deadline may be subject to additional charges.

Liquor Sampling

APPLICATION DEADLINE: October 1, 2026

Important: No take-home sales permitted: The sale of bottled or canned alcohol for off-site consumption is strictly prohibited by the venue.

If you are sampling any alcoholic item, please contact Estelle Aliwalas (estelle@nationalevent.com).

Sample Size Limits

Alcohol brands are allowed the following sample portion sizes based on our SOP alcohol permit.
Spirits: Maximum 0.5oz per serving
All other alcoholic beverages: Maximum 2oz per serving

Rules & Compliance Requirements

1. Serviceware: All beverages must be served in disposable containers only. Glass vessels are not permitted anywhere on the show floor.
2. Exhibitor conduct: Exhibitors and staff are not permitted to consume alcohol while working or serving attendees at any time during the event.
3. Smart Serve certification:

• • All individuals serving or pouring alcohol must be 19 years of age or older.
  • Valid Smart Serve certification must be submitted to MTCC at least 30 days prior to the event and must also be available on-site upon request.
  • The venue reserves the right to suspend alcohol service if proper certification cannot be provided. (updated as of May 2026)

4. Sandy’s Law compliance: A copy of Sandy’s Law must be clearly displayed in each participating booth.
5. Ticket sales & ID checks: All exhibitors must verify valid ID prior to alcohol service.
6. Hygiene requirements: Beverage suppliers must ensure access to appropriate handwashing facilities at their booth (Sample set-up)

Loading Docks

Materials Handling

DEADLINE: September 18, 2026

Show Management has made arrangements to cover one (1) skid or crate to your booth (includes return of your skid at the close of the show). If you have more than one (1) skid of material, you will be charged a rate of $150.00 plus applicable taxes, per additional skid.

Please complete the form below to book materials handling and follow payment prompts.

MATERIALS HANDLING FORM

Move-in Instructions

Move-in Times | Thursday, November 5, 2026 | 8:00 am – 7:30 pm

All booths must be fully set up by 7:30 PM on Thursday. No set-up will be allowed during show hours.

Pre-Scheduled Move-In Hours
To manage traffic at the loading docks, exhibitors must book a time slot using Voyage Control to access the venue loading docks. Information regarding Voyage Control bookings will be sent out closer to the show.

Notes

• All exhibitors must check in with our show office to register before setting up. Please come to the Show Office to pick up your badge and staff will direct you to your booth.
• The aisle carpet will be in place Friday morning. Dollies and carts will not be permitted on the carpet. Only hand-carried items may be brought in on Friday.
• Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

If you are able to hand-carry your materials to your booth, we encourage you to do so. Simply park in the South parking garage and use the service elevators to access the show floor. This option will help you avoid line-ups and save time. If you are hand-carrying your items from the parking garage, you do not need to book a time slot through Voyage Control.

Service Elevators
There are two service elevators located on Bremner Boulevard. These elevators will accommodate standard flatbed dollies only. Elevators are accessible from Bremner Boulevard or the MTCC South Building parking garage and lead right into Hall E.

Elevator specs:
• Dimensions: 4’ 6” W x 8’ 4” L x 7’ H
• Load Capacity: 5000 lbs
• Elevators access: Bremner Blvd, South garage, 600L, 700L and 800L

Door specs:
• Bremner Blvd. Entrance (Double Glass Doors): 5’10” W x 7’8” H
• Parking Door: 5’10” W x 6’10”H
• 800 Level – Hall E: 3’10” W x 7’2”H

EMERGENCY PROCEDURES

 

Move-out Instructions

Move-out Times | Sunday, November 8, 2026 | 5:00pm – 10:00 pm

All material must be removed by 10:00 pm on Sunday. Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Pre-Scheduled Move-Out Hours
To manage traffic at the loading docks, exhibitors must book a time slot using Voyage Control to access the venue loading docks. Information regarding Voyage Control bookings will be sent out closer to the show.

Please note that move-out will begin once the show has closed, the aisles are cleared, and the aisle carpets removed. If you can hand carry your exhibit/exhibit materials out to your car, we encourage you to do so.

Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited. A fee will be charged if you move out early, as there are attendees still in the hall who have paid to attend the show.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

EMERGENCY PROCEDURES

On-Site Treatments & Personal Services

APPLICATION DEADLINE: October 1, 2026

If you are offering a personal service at the show, you must submit the Special Events Offering Personal Services Vendor’s Survey

Please indicate the exact name of the event on the survey: National Women’s Show Toronto. The completed survey will be sent to the BodySafe Program.

Toronto Public Health mandates that exhibitors providing onsite treatments and personal services be equipped with a handwashing station stocked with potable water, soap, and paper towels. Please see sample image.

Each Exhibitor providing personal services in their booth at the show must have alcohol-based hand rub onsite with a Health Canada Drug Identification Number (DIN) or a Natural Product Number (NPN).

If you have inquiries about the requirements, please contact 416-338-BODY (2639) or via email at bodysafe@toronto.ca / shelley.wagner@toronto.ca

Some personal services and treatments include:

• Aesthetics (Facials or Waxing)
• Microneedling
• Barbering / Hairdressing
• Body Modification
• Body Piercing (with needles)
• Piercing with Devices
• Electrolysis
• Micropigmentation/ Microblading
• Nails: Manicures & Pedicures
• Tattooing

FOR INVASIVE PERSONAL SERVICES (REQUIRED)

If you will be doing any invasive services, such as injectables, botox, lip fillers, IV infusions, acupuncture, and similar services in your booth at the Toronto National Women’s Show, you must complete the Letter Template and provide the name, phone number and email address of the Regulated Health Professional (RHP) working your booth. Please sign and return by October 1, 2026.

LETTER TEMPLATE

On the Letter Template, you must provide the name, phone number and email address of the Regulated Health Professional (RHP) working your booth. This person must be duly delegated by either a physician who is a member of the College of Physicians and Surgeons of Ontario (CPSO) or a nurse practitioner who is a member of the College of Nurses of Ontario (CNO), or a registered acupuncturist of the College of Traditional Chinese Medicine Practitioners and Acupuncturists of Ontario (i.e. https://register.cpso.on.ca/Advanced-Search/  for Medical Doctors / https://www.cno.org/protect-the-public/confirm-a-nurses-status/confirm-a-nurses-status for nurse practitioners).

It is the responsibility of the RHP to follow with their colleges and ensure they are delegated and practice as per their college’s requirements (i.e. CPSO, CNO, etc.). The RHP is also responsible for human health and safety, and must keep accurate records of tools used, exposer and have every client sign a waiver. Please contact Estelle Aliwalas (estelle@nationalevent.com) for more information.

In addition, any products used for invasive procedures such as microneedling must have either DIN or NPN or be on MDALL link: Medical Devices Active Licence Listing (MDALL) – Your reference tool for licensed medical devices in Canada

Toronto Public Health strongly recommends these products to be aligned with Health Canada standards.

IMPORTANT NOTES FROM BODYSAFE TORONTO

Exosomes:
Exosome products can become contaminated in the manufacturing process and have been linked to bacterial sepsis. NO products containing human exosomes approved for sale or use in Canada. Exhibitors CAN NOT have human-based exosomes without drug identification number (DIN) or natural product number (NPN) at the event.  Bodysafe Toronto will give an order to remove these products and refer them to Health Canada if found in the booth during inspection.

Halo Head Spa:
Portable halo head spas are not permitted in the event. Poorly designed systems can allow harmful bacteria like Legionella to grow, putting clients and staff at risk – especially near the face and respiratory areas.

Food is not allowed in the space where exhibitors provide services to prevent cross contamination.

Any medical device (especially laser, LED, and invasive devices) at the event must have a manufacture instruction/manual on-site in English or French. Medical class 2 and above devices must be on MDALL. Link: Medical Devices Active Licence Listing (MDALL) – Your reference tool for licensed medical devices in Canada

Please ensure to have adequate supplies available. Alcohol based hand rubs with DIN or NPN, disinfectant wipes with DIN or NPN, Approved sharps containers with biohazard labels, prints of sample record forms (attached). A bottle of bleach just to have as backup for disinfectant.

Handwashing Stations

Limited handwashing station units are available for rent at $150.00 each before tax for the whole duration of the show. This does not include hand soap and paper towels. Place your order by October 16, 2026.

HANDWASHING STATION ORDER FORM

Additional Resources:

• About BodySafe – City of Toronto
• Special Events: Application Guidelines
• BodySafe General Requirements for Personal Service Settings 
• Aesthetic Services
• Black Henna Temporary Tattoos
• Blood and Body Fluid Exposure
• Body Piercing
• Cleaning Instruments
• Disinfection of Instruments and Equipment
• Ear Piercing
• Electrolysis
• Footbaths
• Hand Hygiene
• Hairdressing and barbering
• Manicures and pedicures
• Micropigmentation
• Sterilizing Equipment
• Tattooing
• Needle Cartridges Guidelines
• How to Disinfect your Water Holding Tank and Plumbing Lines Using Chlorine Bleach

Sample Records

• Accidental Blood and Body Fluid Exposure Records
• Client Record for Invasive Procedures
• Commercially Purchased Prepackaged and  Sterile Items Records
• Disinfectant Records
• Sterilization logbook

Parking

Plumbing

PRE-SHOW ORDER DEADLINE: October 15, 2026

If you require plumbing in your booth, please use the link below (accessible via Google Chrome) to view pricing and place an order online.

ONLINE ORDERING LINK

If this is your first time ordering from SHOWTECH, you will need to register for a new account with a username and password. Click on “Create Account” found on the top of the online ordering page and follow the prompts to set up your new account. Please note you cannot login to your new account until you have verified your email.

For assistance with the SHOWTECH online ordering system, please call (855) 746-9832 or (905) 283-0550.

Orders received after the deadline may be subject to additional charges.

SHOWTECH has a three-tier pricing structure for exhibitors as below:

THREE-TIER PRICING

• Advance: Discount pricing available until 3 weeks before move-in.
• Standard: Available after the advance price date has passed and up before move-in.
• On-site: Available when move-in begins.

Orders received after the deadline may be subject to additional charges.

Product Replenishment

The loading dock will be open daily from 8:00 am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.

Propane Cylinders & Gas Appliances

If you require the indoor use of a propane cylinder or a gas appliance, you must receive written permission from the Metro Toronto Convention Centre 30 days prior to the show.

You must complete the following forms:

1. Fire Safety Reply Form 

The form will be submitted directly to the venue fire marshal; you do not need to email. The venue may contact you directly to request more information.

2. Propane & Gas Authorization Form and send it to FireSafetyReply@mtccc.com and estelle@nationalevent.com.

The following guidelines must be adhered to:

1. Appliances must be approved for indoor use (CSA / UL / ULC) and shall be used for demonstration purposes only;
2. Propane cylinder must not exceed 1 lb (16 oz);
3. Propane tanks not in use must be stored off-site of the premises;
4. A person knowledgeable in the safe operation of the appliance must remain in attendance whenever the appliance is operating;
5. Regular or continuous monitoring (logged every hour) that carbon monoxide in the vicinity of the appliance does not exceed 10 ppm. If carbon monoxide exceeds 10ppm, the appliance should be shut down;
6. Means shall be provided to protect the public from contact with hot surface or open flames;
7. Proper signage to caution public of hot surface required;
8. A 5 lbs ABC fire extinguisher must be provided;
9. Main shut off valve to be accessible. Valve to be turned off during non-show hours;
10. Permission must be obtained from the Show Manager;
11. There must be a 20 ft. separation between each propane cylinder (Natural Gas appliances to follow manufacturer guidelines);
12. Shall not be used within 50 feet of an exit or exit stairwell. Cylinder to be secured in such a way to prevent tripping, falling and tampering;
13. Five million dollars ($5,000,000) liability insurance for bodily injury and/or property damage in any one occurrence, shall include a cross-liability clause and shall name Metropolitan Toronto Convention Centre Corporation as additional insured.

If you have any questions, please contact:
Metro Toronto Convention Centre, Safety Compliance Manager
255 Front Street West, Toronto, ON M5V 2W6
Phone: (416) 585-8249
Email: FireSafetyReply@mtccc.co

FIRE REGULATIONS
EMERGENCY PROCEDURES

Refrigerated & Freezer Storage

ORDER DEADLINE: October 6, 2026

A limited amount of cold and frozen storage space is available. Please complete the form below to order space for either refrigerated or freezer storage.

REFRIGERATED STORAGE ORDER FORM

FREEZER STORATE ORDER FORM

Delivery Instructions:

• All exhibitors are responsible for delivering their products from their booth / delivery vehicle to the cold storage area.
• All exhibitors must ensure that products are properly labelled.

Rules & Regulations

Diagram 1: Sample of the drape provided for your booth
Diagram 2: Sample of display allowance

 

Upright banners & products must be within 4 ft. from the back drape, and a maximum of 8 ft. high. The front 6 ft. of the booth must be clear above 4 ft.

Booth Display & Restrictions

• Diagram#1 shows the drapes that are provided as a part of your booth cost.
• Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
• No exhibit may exceed a maximum height of 8 ft.
• Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
• The remainder of the 6 ft. depth from the front of the booth must not exceed a 4 ft. height.
• Any exceptions to this must have pre-approval from Estelle Aliwalas (estelle@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Tents & Canopies

REQUIRED: EXHIBITORS WITH A TENT MUST HAVE A FIRE EXTINGUISHER IN THE BOOTH

If you would like to use a tent or canopy in your booth, please email Estelle Aliwalas (estelle@nationalevent.com) three weeks prior to the show with the following information for approval by the Fire Marshal.

1. Certificate of Flame Resistance
2. Size of Tent

Please note that if the tent is over 100 sq. ft, exhibitors must also install a smoke detector inside the tent.

Signage

No signage or material may be extended above the 8 ft. height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring

Carpet or flooring is mandatory for all exhibits. You may use the Show Decorator listed in the Furniture, Carpet & Display section of the Exhibitor Manual or you are welcome to bring in your own at your own cost. If you bring your own carpet or flooring, you must adhere to the Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape, there will be a charge for tape removal.

Here are the models of two-faced tapes that are authorized by the facility.

• Polyken 105c LPDE
• Scapa 274004
• DC W002A

If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

If you would like to install your carpet on top of the existing carpet, please contact Estelle Aliwalas (estelle@nationalevent.com).

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

GUIDELINES FOR SECURING YOUR EXHIBIT
GUIDELINES FOR EXHIBITORS AND EXHIBITOR APPOINTED CONTRACTORS (EAC’S)
EXHIBITOR RECYCLING & DONATION PROGRAM

Demonstrations/Distributions

Displays, demonstrations or distribution of advertising materials are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations

All exhibitors must ensure that all displays or exhibited materials must be fireproof to conform to Federal, Provincial/State, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not conform to the code. If you have a question or need information regarding the Fire Code please contact Estelle Aliwalas (estelle@nationalevent.com).

FIRE SAFETY REPLY FORM – MANDATORY – ALL EXHIBITORS MUST FILL OUT (Due: October 1, 2026)

FIRE REGULATIONS
EMERGENCY PROCEDURES
PROPANE & GAS AUTHORIZATION FORM

Animals in the Show

The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind or service animals only. Permission must be obtained from the facility for any exception.

Please contact Estelle Aliwalas (estelle@nationalevent.com) regarding the necessary forms.

ANIMAL AUTHORIZATION REQUEST FORM

Helium Balloons

Helium balloons are prohibited in most venues. There is a large retrieval fee charged to the exhibitor when balloons are lost. Please contact Estelle Aliwalas (estelle@nationalevent.com) if you wish to use helium balloons in your display.

HELIUM AUTHORIZATION REQUEST

Mechanical Conveyances

Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show or those with authorization from Show Management.

Non-Compliance

National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

Shipping & Deliveries to the Show

SHIPPING DIRECT TO SHOW: November 5, 2026

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact Estelle Aliwalas (estelle@nationalevent.com) as charges may apply.

For Delivery Direct to Show Site, please address shipments to:
Exhibitor Name, Booth #
c/o The National Womens Show
Metro Toronto Convention Centre
222 Bremner Blvd
Toronto Ontario,
M5V 2W6

We recommend arranging delivery of your items during move-in hours with our Official Show Carrier:
Cross Connect Customs & Event Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com

TRANSPORTATION AND CUSTOMS FORMS

You may choose to use another carrier however, keep in mind that not all carriers deliver and pick up during our scheduled move in/move out times.

Advanced Warehousing and Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the show and deliver them to the show site on move-in day.

To request a quote, please complete the below order form and email to:
Cross Connect Customs & Event Logistics
Anthony D’Alessandro
Phone: 416-670-6606
Email: info@crossconnectcl.com

TRANSPORTATION AND CUSTOMS FORMS

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

Signage Installation (Hanging of Banners / Rigging)​

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please contact Estelle Aliwalas (estelle@nationalevent.com).

Important: Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.

RIGGING / OVERHEAD WORK POLICY

Tips for Success

Learn more on how to make the most out of your trade show participation.

TIPS FOR SUCCESS

Unaffiliated Solicitors

Important Notice:

As you prepare for the show, please be cautious of individuals or companies who may contact you claiming to be affiliated with our event. We strongly recommend working only with our Preferred Service Providers to ensure a safe and professional experience.

The event industry continues to face challenges with unauthorized solicitations, including scams related to hotels, marketing services, and online directories. To protect yourself and your company, please only contact the Preferred Service Providers listed in this Exhibitor Manual.

If you are ever uncertain about the legitimacy of a vendor or communication, do not hesitate to reach out to us directly for verification.

Vehicles on Show Floor

If you are displaying a motorized vehicle in your booth, please send vehicle license plate, make/model and dimensions (height, width, length and weight) to Estelle Aliwalas (estelle@nationalevent.com) for display vehicle approval and to arrange arrival time. All vehicles, including electric and hydrogen fuel-cell vehicle (HFCV), must abide by the arrival and departure schedules and procedures established by Show Management and the Centre.

When motorized vehicles are approved for use on carpeted areas, a protective sheet of Visqueen, tarpaulin or a comparable material must be used to eliminate damage from leaks of gas, oil, etc. All vehicles displayed in the Centre must use drip pans and have pads under all tires. Any vehicle that drips oil or other staining solutions may not be operated within the Centre without a drip pan or dry absorption powder. Responsible parties will be charged cleaning or replacement costs for staining solutions that are not removed.

All vehicles being displayed in the Centre must have drip pans underneath them and pads under all tires. Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ¼ full. Caps for fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection. If they cannot be locked, they shall be taped shut.

The electrical system shall be de-energized by either:
a) Removing the battery or
b) Disconnecting both battery cables and covering them with electrical tape or other similar insulating material.

Electric vehicles on display should have their batteries isolated if permitted by the manufacturer.

Tanks containing propane shall be maintained less than ¼ full. Vehicles may be driven in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel line is used up. Turn ignition off.

HFCV tank’s shall be empty of hydrogen fuel. No refueling of HFCV will be permitted on site at the MTCC.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

VEHICLES – MOTORIZED, ELECTRIC AND HYDROGEN FUEL-CELL VEHICLE (HFCV) GUIDELINES

FIRE SAFETY REPLY FORM – MANDATORY – ALL EXHIBITORS MUST FILL OUT (Due: October 1, 2026)