Welcome and Thank You for choosing to be a participant in the National Women's Show, Toronto. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information to help make your participation in the Show more profitable and enjoyable. The Show Office will be set up at the Metro Toronto Convention Centre, on Thursday November 4, 2010, at 8 am and management will be available to assist you for the duration of the Show.
National Event Management
#105 - 60 Renfrew Dr.
Markham, ON
L3R 0E1
Tel: (905) 477-2677 or (800) 891-4859
Fax: (905) 477-7872
EXHIBITOR MANUAL QUICK LINKS
1. Check List
2. Show Location
3. Dates & Times
4. Move-in Instructions
5. Shipping to/ from Show
6. Move-out Instructions
7. Decorator forms(Furniture & Display Rental)
8. Booth Accessory Package
9. Electrical order form
10. Telephone & Internet
11. Hotel
12. Booth Cleaning
13. Parking
14. Audiovisual Rentals
15. Food Sampling
16. Refrigeration Storage
17. Food Bank
18. Exhibitor Badges
19. Sample Bags
20. Customs Broker
21. Banner/Sign Hanging
22. Recycling
23. Business Services
24. Insurance
25. Rules & Regulations
SHOW SERVICES/FORMS
For savings please note the preshow deadline on each of the forms
Please return by fax to the number on the form.
Please print a copy of this checklist to assist you in avoiding missed deadlines and eliminating any problems that you might possibly encounter at the show.
Check List
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The Metro Toronto Convention Centre (MTCC)
South Building, Halls D & E
222 Bremner Blvd.
Toronto, ON
M5V 2W6
Tel: (416) 585-8000
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Friday, November 5, 2010 12 noon - 9:00pm
Saturday, November 6, 2010 10:00am - 6:00pm
Sunday, November 7, 2010 10:00 am - 5:00 pm
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Thursday, November 4, 2010 8:00 am - 8:00 pm
The aisle carpet will be in place Friday morning. Dollies or carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Friday morning.
If you are in the following booths we ask that you do not move-in until 6pm, Thursday, November 4.
Booths: 1251, 1253. 1350, 1351, 1448, 1451, 1551, 1550. 1652, 1751, 1851. 649, 748.
IMPORTANT: Food & Beverage products for the refrigerator trucks, should not be delivered before noon on Thursday, November 4. Time is needed to cool the units before putting food in them.
LOADING DOCKS
The loading docks for the South building are accessible off of Lower Simcoe Street, south of Bremner.
MARSHALLING YARD
The MTCC has established a marshalling yard to facilitate a more efficient move-in and move-out process. Vehicles requiring dock access to unload, must report first to the vehicle marshalling area. The yard will be opened 1 hour prior to the scheduled move-in /move-out times.
The marshalling yard is located at 24 Bathurst St. It may also be accessed off of Fort York Blvd. Please see the attached map.
Marshalling Procedures & Map
For safety reasons, the Metro Toronto Convention Centre prohibits children under the age of 16 from being in the exhibit hall during move-in or move-out.
Exhibitors will not be permitted to set up during show hours.
VEHICLE STORAGE
If required, arrangements for vehicle storage during event days can be arranged through the docks department. Please call the Dock office @ (416) 585-8345 or (416) 585-8279.
VEHICLES ON SHOW FLOOR
All vehicles must have management approval before being allowed on the show floor.
All vehicles being displayed in the MTCC must have drip pans underneath them and pads under all tires.
No motorized vehicle may be operated on carpeted areas, under any circumstances. Exceptions may be authorized by management. If approved, a protective sheet of visqueen, tarpaulin or comparable material is to be used to eliminate damages from leaks of gas, oil, etc.
Fuel tanks containing fuel, or which have ever contained fuel shall be maintained less than ¾ full. Caps or fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection. If they cannot be locked, they will be taped shut.
The electrical system shall be de-energized by either removing the battery, or disconnecting both battery cables and covering them with electrical tape or other similar insulating material. The fuse to the starter must also be disconnected.
Vehicles containing propane may be driven in and positioned. Engine should remain running, with valve shut off. Allow engine to run until all of the fuel in the fuel line is used up. Turn ignition off.
Cylinders for barbecues and/or appliances within vehicles such as stoves, refrigerators, etc. must be empty.
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The most cost effective way to ship your items to the show is to arrange delivery for Thursday November 4, 2010, during move in hours. You can use our show shipping company (YRC Reimer - see details below) or your own preferred shipper.
NOTE: The Metro Convention Centre will NOT accept shipments prior to Thursday, November 4, 2010.
Show Management will sign for the delivery on your behalf, on Thursday November 4, 2010, during move in hours. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available for your use, at no charge. If you require a forklift to move your material from the dock to your booth, one will be available at no charge. If you have excessive forklifting needs, please speak with your sales rep as charges may apply.
Address your items as follows...
The National Women's Show
Company name
Booth number
The Metro Toronto Convention Centre
South Building - Halls D& E
222 Bremner Blvd.,
Toronto, ON M5V 2W6
FREIGHT CARRIER:
If you must ship pre show, we recommend that you use YRC Reimer. As the official show carrier, they will warehouse your materials for up to 30 days prior to the show, at no charge and deliver to the show on move - in day. Your shipment will be left on the dock until you arrive.
To arrange a shipment contact: Joy Mallouk @ (866) 506-3976 or email: joy.mallouk@yrcw.com.
YRC Reimer Information
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Please note that move-out will begin once the show has closed and the aisles are cleared at approximately 5:30 pm. To avoid waiting in line, if you are able to carry your supplies out to your car we encourage you to do so.
EXHIBITOR MOVE-OUT TIME
Sunday, November 7, 2010 5:15 pm - 10:00 pm
All material must be removed by 10:00 pm
Items left on the show floor after move-out is completed, may be forced off the floor and a charge will be incurred. To avoid this, all materials must be removed by 10pm.
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Your exhibit space consists of a draped booth only. Exhibitors are responsible for providing carpet or other floor covering for their booth.
Stronco Show Services is the show decorator and they can provide carpet as well as any other booth accessories that you might require. For assistance or cost estimate please contact Stronco.
Stronco Show Services
Tel: (905) 270-6767 or (800) 665 - 2621
Fax: (905) 270-6771
Show Colours
Back & side drapes are black - black
Aisle Carpet - plum
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An all inclusive booth accessory package is available. This package includes
black booth drape, charcoal booth carpet, 1 6ft draped table (Black Skirting), 2 chairs and a standard electrical outlet. You will find prices on your contract. If you did not order at the time of booking and wish to have this package, please contact your sales rep. (905) 477-2677.
The cutoff date for ordering this package is October 20, 2010.
Do not complete service forms for items included in this package.
Substitutions to this package will not be accepted.
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Showtech is the electrical contractor for the MTCC. If you require an electrical outlet and have not ordered a booth accessory package please complete the attached form and return it to Showtech.
Showtech Power & Lighting
Tel: (416) 585-8109
Fax: (905) 283-0551
Electrical Order Form
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We have secured a preferred rate of $165.00 at
The Intercontinental Hotel. The Intercontinental Hotel is conveniently attached to the Metro Toronto Convention Centre.
The Intercontinental Hotel
225 Front Street West
Toronto, ON M5V 2X3
To make a reservation please call: (416) 597-1400 or (800) 422-7969
When making reservations, identify yourself as part of the National Women's Show.
Click here to book online.
Please note that the cutoff date for booking is October 14, 2010. After this time, reservations will be accepted subject to availability, at the prevailing rate.
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Exhibitors are responsible for maintaining their own booth space. In-booth cleaning is available through
MTCC.
Metro Toronto Convention Centre
Tel: (416) 585-8387
Fax: (416) 585-8388
Booth Cleaning Form
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A discounted parking pass is available if you are parking two consecutive days or more. Please complete the form and return to MTCC.
Metro Toronto Convention Centre
Tel: (416) 585-8387
Fax: (416) 585-8388
We recommend that you pre-order your pass. The number of parking passes available will be limited, to accommodate all activities going on at the MTCC. To be assured that you have a pass, please place your order early. Onsite passes can be purchased at the service desk on the show floor, only until the show opens and while passes are available. After that, NO PASSES WILL BE SOLD. Parking passes are to be picked up at the Exhibitor Services counter in the exhibit hall during event move-in. After the service desk is closed, passes can be picked up at the closest Parking Office. The Parking Offices are located next to the exits in the parking garages (level 5 of the north building and level 600 of the south building.) The parking passes are required to exit the garage. Exhibitors coming into the parking garage without their pass should have at least a photocopy of their order form because once the garage is full, nobody can enter without a pass.
The parking garage for the South Building is accessed off of Lower Simcoe St., south of Bremner. If the South Garage is full you may also park in the North Building, which you will enter from Simcoe St., south of Front Street.
There is an internal walkway joining the two buildings.
Parking Pass Order Form
Parking Map
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If you require AV equipment in your booth please complete this form and return to
AV Canada.
AV Canada
Tel: (905) 566-5500 or (866) 667-2645
Fax: (905) 566-5511
AV Order Form
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All exhibitors sampling or selling food or beverages must complete a food sampling form to be returned directly to the
MTCC.
Metro Toronto Convention Centre
Tel: (416) 585-8387
Fax: (416) 585-8388
Sampling Form
Food exhibitors are required to have a 'hand washing station' with soap and paper towels, sneeze guards where required and hand sanitizers within their booth. There will be 3 hand washing/prep stations with soap and paper towels in the World of Taste.
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Refrigeration space is available. Freezer availability will depend on the demand for such. If you require space, please complete the attached form and send it to Susan Wood.
Fax: (905) 477-7872
Email: susanwood@nationalevent.com
There will be a charge of $50 for the first skid and each additional skid will be $25.00
Refrigeration & Freezer Storage Form
In Booth Refrigerator Rental
If you would like to rent a refrigerator for your booth the following companies are available to supply these.
Kent Leasing (416) 449-6122
Arctic Refrigeration (905) 528-8528 (commercial size)
PRODUCT REPLENISHMENT
The loading dock will be open daily from 8am to noon for product replenishment. Please note that vehicles cannot be left on the loading dock.
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Arrangements will be made with the Daily Bread Food Bank for any food product remaining after the show closes. All product left in the refrigeration trucks will go to the Food Bank. If you have non-refrigerated product to donate there will be an area on the loading dock where it can be left.
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Four to six weeks prior to the show, you will be mailed 6 badges per 10x10 booth and 12 badges for a 10x20 booth or larger. Badges will have your company name only. Lanyards will not be included in the package but may be picked up at the show. Please distribute these prior to move-in, to the people working in your booth. If you are unable to do so, bring the badges to the show office during move-in and arrange to have them picked up there. Badges must be worn at all times to gain entrance to the show.
If badges are to be mailed to an address other than the one on our contract, please notify Rosemary Lanni at rlanni@nationalevent.com or call (905) 477-2677.
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If you have arranged to participate in the Goodie Bag Sampling Program, please ship your product to:
Horizon Packaging
725 Main St
Milton, ON L9T 3Z3
Attention: Jane Jewell / National Women's Show
Product may start being delivered September 7, 2010 and MUST arrive by September 27, 2010. Late deliveries will not be included.
If you are exit sampling please have your product shipped to the MTCC on Thursday, November 4, 2010.
Ship to:
The National Women's Show
Company name
Exit Samples
The Metro Toronto Convention Centre
South Building - Halls D& E
222 Bremner Blvd.,
Toronto ON M5V 2W6
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If you require a sign or banner to be hung from the ceiling, please speak to your sales representative for details. Showtech will provide this service.
Tel: (905) 477-2677 or (800) 891-4859
Susan Wood ext. 234
Deanna Gubb ext. 235
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National Event Management Inc. will not assume responsibility for losses or damages incurred from pilferage or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance and liability insurance for within your booth space.
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Attached is a notice to Exhibitors from the MTCC. Please read this and pay particular attention to items 1 & 2, to avoid any unnecessary charges.
Notice to Exhibitors
No exhibit may exceed a maximum height of 8 ft. Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display. The remainder of the 6 ft depth from the front of the booth, must not exceed a 4ft. height. Any exception to this must have pre-approval from Show Management.
Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management.
All hanging signage MUST be single sided unless you are on an island or peninsula booth.
Displays, mascots, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.
The use of microphones is not permitted without prior management approval.
National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. Please read the attached fire regulations. If you have a question or need information reguarding the Fire Code please contact Lynn McVey at (905) 477-2677 or (800) 891-4859 ext 224.
Fire Regulations
Fire Safety Reply
Written permission must be given to use helium balloons in your booth.
Animals, with the exception of working dogs, are not permitted in the MTCC except as an approved exhibit requiring the use of animals, in which case an animal authorization form must be completed.
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